FLORIDA VAN COUNCIL BY-LAWS
The purpose of the Florida Van Council (FVC) shall be to promote wholesome interest in vans, provide a communication network for van clubs throughout the state of Florida and establish guidelines for minimum standards required for statewide sanctioned events.
For the purpose of clarification as to the definition of a van, the council recognizes panel trucks prior to 1966 and mini-vans as vans. Pickup trucks, with or without campers, and mini-trucks are not considered to be vans and such clubs will not be eligible for FVC charter.
A. Removed June 14, 2014 and replaced by Resolution #34
B. All FVC members, both independents and club members, shall have equal rights in all council matters, including voting, and holding of an FVC office. - Revised 6-14-2014
All FVC clubs must have 100% FVC membership within their club to remain chartered by the Florida Van Council.
Section IVRemoved June 14, 2014
Each FVC member shall have one (1) vote in all decisions of the council. In case of a tie vote on any issue the members will cast a second ballot, in secret.
Dues shall be pro-rated according to the period of joining the Florida Van Council.
Dues shall be per family (van) payable to the council treasurer.
Section III Archived June 14, 2014
There shall be no refunds of dues for any reason.
Any individual belonging to a van club in the state of Florida, or any interested vanner from Florida or elsewhere may join the council by submitting his annual dues to the FVC treasurer. FVC member must be at least 18 years or older. Membership may be transferred from one FVC club to another FVC club, or from FVC club member status to Independent status, or, from Independent status to FVC club member status. Junior Membership will be allowed for persons 17 years of age and under. Junior members will receive the FVC newsletters, be able to show their van in the van shows, attend meetings, but will not have any voting privileges. Revised 3-17-2018
Any individual or club conducting themselves in such a manner as to bring discredit to the Florida Van Council shall be dismissed from the council upon majority vote of the council at a regularly scheduled meeting after having first been warned by the President or Vice-President that their conduct is in violation of the Florida Van Council by-laws or purpose. The individual or club will be given an opportunity to present their case prior to any vote for dismissal. The club or individual may apply for reinstatement and be reinstated at a later date at a regularly scheduled meeting by majority vote of the council after satisfying the council that the misconduct problem has been corrected.
Section III a
The President or Vice-President shall have the authority to drop a member club or independent member from the FVC roster for non-compliance with the Florida Van Council by-laws as adopted by the FVC clubs. The President or Vice-President must send a written letter to the particular club or individual explaining the by-law violation and note that the club or individual has six (6) weeks from the date of issuance of the letter to correct the problem. Any club or individual not correcting the problem after such time shall be dropped from the council roster. This section shall apply to all non-compliance except for missed meetings as described in Article II, Section IV.
Section III b
This section must meet all requirements of Article IV, Section II.
The term of office for FVC officers shall be from January through December for the period of one (1) year.
Officers of the council may also hold an office in his/her respective club.
Each council member may nominate not more than one (1) FVC member for each office. It is suggested that the nominees present their qualifications to the members at the regularly scheduled meetings.
The council officials will consist of the following officers who shall be elected for an annual term in office.
The president shall conduct the business meetings in an orderly fashion and provide necessary communications between clubs during the period between regularly scheduled business meetings.
The vice-president shall assume the duties of the president in his absence from regularly scheduled business meetings and shall assist the president in maintaining communications between the clubs during the interval between business meetings. The vice-president shall also accept the responsibilities of the president for any reason that the president shall not be able to complete his year in office.
The secretary shall handle all correspondence and maintain records of the minutes of all regularly scheduled meetings and keep all corporate records.
The treasurer shall collect all dues, disburse funds from the treasury as directed by the council and maintain a current membership list. Will provide reports to each club representative at every FVC meeting on monies received and disbursed. Will disburse the patches, stickers, dash plaques and membership cards. Will maintain a bad card list of those council members that are dropped from the FVC roster.
The council will sanction member clubs truck-ins six (6) times a year beginning in January of the new year. The council will coordinate truck-in dates between member clubs to avoid conflicts.
Sanctioned truck-ins shall not be held within 30 days of each other.
Truck-in shall not be defined in the by-laws. The majority of FVC members
present at a scheduled meeting for the purpose of sanctioning shall decide
what events will constitute sanctioned truck-ins. Each club planning to host
an event shall bring a proposal to that meeting outlining:
A. Which club, clubs or sponsors is hosting the event.
B. A description of what the event is to be like, including scheduled activities, etc.
C. The general time in which the event is to be held.
D. The exact location where the event is to be held, including a description of the facilities available and the maximum number of trucks allowed at the facility.
E. Agreement to the following resolution. The host club must announce and confine a swimsuit contest to specific areas. The host club accepts the responsibility of the staged event. If there is an unrestricted swimsuit contest it must be held in a confined area at a specific time and must be announced prior to the activity. Neither the FVC or its officers shall be held responsible or liable for the consequences of any activity held at an FVC sanctioned event.
After the council has voted on the proposals the year's calendar will be finalized and copies distributed to the council members.
FVC sanctioned shall not be construed to mean FVC participation or regulation. Sanctioned shall mean that the host club has provided the required minimum facilities (showers, toilets, electricity, etc.) for the number of vans pre-registered and present and set a differential in admission price of at least $3.00 less for FVC members. Out-of-state truckers shall receive the same rate as FVC members.
The council will assist member clubs only to the extent of providing communications and advice. The council will not provide or receive monies from a member club's truck-in.
Each member club will be responsible for determining activities to be held, trophies to be given, admission of independent truckers, physical security, financing and commercial displays. In regards to judging rules, the following is required; the host club is required to use the FVC Judging System if van judging is a part of their event.
Members of a club sponsoring an FVC sanctioned truck-in shall not be eligible for any door prizes, trophies, raffle benefits or commercial giveaways at that truck-in.
The council, at its option, may elect to sponsor a truck-in of its own once a year. FVC sponsored truck-ins will not generally offer trophies or prizes, but will be socially oriented.
FLORIDA VAN COUNCIL RESOLUTIONS PASSED
1. January 14, 1978 - archived 6-14-2014
2. January 14, 1978 - archived 6-14-2014
3. September 9, 1978 - archived 6-14-2014
4. January 6, 1979
Article III Section III Archived June 14, 2014
Dues for each new year are to be paid by the clubs by the cutoff date of midnight December 31 of the past membership year or they will be dropped from the council roster. A reinstatement fee of $1.00 per member (based on the previous year's active club membership roster) shall be charged for failure to comply with the registration deadline.
1. January 14, 1978- archived 6-14-2014
At any FVC sanctioned truck-in:
1. All pets must be leashed or in a cage.
2. Any pet that in any way causes pain to anyone, especially children, be evicted on the spot, along with the owner.
3. The owner of a pet that causes pain be asked to pay for any and all monies that have to be spent because of his pet.
4. The owner of the pet that caused pain to anyone, in addition to the return of his FVC card to the President of the FVC for a period of not less than six months, after which his card will be returned to him, allowing the pet owner a second chance to participate in future events. A $25.00 reinstatement fee will be charged to the pet owner at the end of the six month period mentioned above.
5. The FVC be required to notify all clubs hosting sanctioned events of the problem individual, and the date on which his membership card will again be valid.
6. Any person who brings a vicious dog to a sanctioned event is required to post a sign to that effect near the animal.
2. January 14, 1978- archived 6-14-2014 - REPEALED 3-4-2017
3. September 9, 1978 - archived 6-14-2014
7. September 20, 1980 - archived 6-14-2014
Resolution that proposals for sanctioned events for the first half of the year be made at the second meeting of the year preceding and voting be done at the third meeting. Proposals for sanctioned events for the second half of the year be made at the third meeting of the year preceding and voting be done at the fourth meeting.
9. September 19, 1981 - archived 6-14-2014
Annual dues raised to $10.00.
10. January 16, 1982 - archived 6-14-2014
FVC newsletter editor admitted free to any FVC sanctioned event.
11. April 24, 1982- archived 6-14-2014
12. September 18, 1982 - archived 6-14-2014
FVC to spend the necessary funds to advertise that individual subscriptions to the FVC newsletter are available. Current cost is $10.00.
13. November 10, 1984 - archived 6-14-2014
Rick Cowley admitted free to any FVC sanctioned events that have van judging.
14. April 27, 1985 - archived 6-14-2014
23. August 10, 1991 - archived 6-14-2014
Each FVC club to pay a $10 annual registration fee payable at the
beginning of the year. Repealed 6/17/2006.
25. March 16, 1996 - archived 6-14-2014
Toy van race (optional) to be put into effect at FVC events.
26. March 16, 1996 - archived 6-14-2014
Any money that FVC collects from the toy van races goes to Meals on Wheels.
31. June 20, 1998 - archived 6-14-2014
Only toy vans and panel trucks are allowed to run in the Toy Van Races